Streamline Confluence Label Management
Label Manager for Confluence by Easy Apps
A space level Confluence label manager. It is also one of the features of Space Content Manager, our ‘super’ app for Confluence content management.
Label management across a space
Not everyone uses labels properly. Stay organized with a tool for space level label management.
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All users can:
- add labels
- delete labels
- Space administrators can also:
- merge labels
- rename labels
- replace labels
Keep key features for administrators only. Changing labels properly improves productivity, this is why a label manager for Confluence helps, but the benefit is lost if done poorly.
Label creation shortcut
Quickly add a label while reading a page. It is available for all users.
Another small way a label manager for Confluence can help.
10 or 10,000 pages, no problem
Built to deal with even the largest and most complex space. Search options include:
- restrict to select pages
- search only child pages
Preview then click Run with confidence
Take the worry out of bulk changes with the ability to see changes before saving them.
- preview exactly what will change
- unselect pages you do not want to change
Why use a label manager for Confluence
Confluence label manager use cases
We know that we need to create quality Confluence pages and to interlink them, even to categorize them well in a page tree. But that has a limit. Use labels to organize and find related content later.
Pages that relate to each other can be in different sections or in an entirely different space, which makes them impossible to group under a parent page as children.
Creating a label is a powerful way to relate pages in a way all users understand.
Create custom views of content with a label manager Confluence
Generate reports
Track all pages related to a specific project
Filter search results to quickly find all pages related to a particular topic
Label manager: Confluence tips
Using labels effectively in Confluence can help your company organize and categorize your content better. Here are some best practices:
Consistent naming
Create a consistent naming convention for labels to avoid duplicates and confusion. Use clear, descriptive terms. A one word label is the starting point. Use a more specific word like ‘conferences’, not a general term ‘sales’. Often it takes two words, but avoid longer label names. Decide if you use dashes or underscores in compound words, i.e. sales_meeting or sales-meeting. No need to worry about capitalization, labels in Confluence can only be lowercase.
Standardization of categories
Creating categories for your pages is the main reason savvy companies uses labels. Create a list of predefined labels for common topics, projects, or departments. This helps team members use the same labels.
Limit label use
Try to use a manageable number of labels per page to keep things organized. Too many labels can lead to them not being using properly. Aim for no more than 5 relevant labels per page to maintain clarity.
Use Hierarchical labels
If applicable, use a hierarchy (e.g., “project-XYZ”, “project-XYZ-phase1”) to group related content.
Review and clean up
Regularly review and remove unused or outdated labels to keep the use of labels done well.
Incorporate labels in search
Encourage using labels as filters when searching for content. Type 'labelText:' in the search bar to find pages with specific labels.
Educate team members
Provide training or documentation on how to use labels effectively. Encourage team members to follow the established practices.
By following these practices, your team can leverage Confluence labels for better organization and collaboration.
How to add labels to Confluence page
without a label manager Confluence
Method 1: when in publish mode
- Scroll down to the bottom of the page and click ‘+ Add label’
- Start typing to find an existing label or to create a new one
Method 2: when in edit mode
- Click the three dots (More actions) in the top-right of the page
- Select ‘Add labels’
- Type in the keyword you want to use for your label, click enter/return
- Click Update in the top-right of your page to update your changes
Viewing and managing labels
without a Confluence label manager
Using labels effectively can greatly enhance your ability to find and categorize information in Confluence. A label manager Confluence gives users additional options.
View labels
Labels are displayed at the bottom of the page. You can click on a label to see other pages with the same label.
Remove labels
While editing the page, click on the label icon again to remove labels by clicking the ‘X’ next to them.
Use labels to categorize spaces
Labels can be used to group related spaces into categories in the Space Directory. Add as many space categories to a space as wanted. Add or remove labels as needs change.
Categorize a space
It requires space administrator permissions to add categories to a space.
- Go the the space and select Space Settings from the sidebar
- Select Space details from the Manage space card
- Select Edit to the right of Categories
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Type category name as a label
(or choose a category in the list of Suggested Space Categories)
- Select Add
See this Atlassian post for more details. Adding a Confluence label manager is another way to help categorize content.
Labels in Confluence are a powerful way to organize and manage information. They can help you keep track of versions, prioritize issues.
Documentation
Visit our documentation to learn more about how Label Manager for Confluence including the page Getting started: Label Manager for Confluence.
Labels in Confluence are a powerful way to organize and manage information. They can help you keep track of versions, prioritize issues.
Support
Documentation and support for admins and users of Label Manager for Confluence.
No security worries
All processing done within Confluence, we never store your data. We use the new Forge app development platform by Atlassian.
See How It Works